At Corgan we are passionate about great design. We are also passionate about great people, whether they’re clients, consultants, or coworkers. Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our strength lies in our people, and those people consistently exceed expectations.

Corgan is actively recruiting a Specification Coordinator to join the firm as part of our Technical Design Services sector.  This sector is responsible for authoring construction specifications for all design sectors across the entire firm.  We are seeking a highly organized individual to assist the Specifiers with creating and publishing construction specifications for all Corgan projects. Our ideal team member is highly motivated, passionate about their work, and progressively seeks more knowledge and expertise to expand their responsibilities.

This role primarily provides project support to the Specifiers by compiling, publishing, and packaging Project Manual deliverables using VisiSpecs software running in a Microsoft Word environment, which includes but is not limited to:

• Receiving CorganASK ticket along with Specifier
• Setting up Projects in VisiSpecs.
• Tracking deadlines and communicating with project team regarding specification deliverables.
• Running status and QA reports and resolving issues identified.
• Coordinating Table of Contents, seals, and document packaging and issuance.
• Tracking modifications/addendums to specifications.
• Compiling and bookmarking all specifications into a final Project Manual PDF.

Other responsibilities include:

• Setting up project kick-off meetings
• Attending meetings and assisting with obtaining follow up for information.
• Ensuring consultants receive and follow most current specification formatting requirements
• Assist Specifiers in managing and coordinating product data sheets and cut-sheets from Design Team
• Assistance with pulling product data sheets/cut sheets for products and finishes.
• Assist Specifiers in tracking and monitoring project deliverable deadlines for the various phases / milestone for projects.
• Maintain knowledge of and promote in-house specifications procedures and process
• Organize and plan accordingly to execute tasks and meet project deadlines.

• Must have high school diploma.
• Must have minimum 3 years of administrative support experience, ideally in the A/E/C industry.
• Must have strong organizational skills.
• Must be proficient with Microsoft Word (required), with preferred experience in Microsoft Office Suite, Bluebeam, and familiarity with VisiSpecs
• Must have strong organizational, time management, and communication skills, with an ability to manage multiple assignments simultaneously in a deadline-driven environment.
• Associate degree preferred.
• CSI CDT certification preferred.

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. *

EOE/M/F/Disability/Vet

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